INTRANETSITE ADMIN

BGP Board Meeting Minutes

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JULY 18, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, July 18, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

Stephen Raffaele, Treasurer

Edward Brady, Director

 

ABSENT:                          Brad Nix, Vice President

                                        Kaylan Caballero, Director

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:05 PM.

 

Bob Bruce and Garrett Vincent addressed the Board regarding the installation of speed bumps on Briar Hill for speed control.  They have been checking with the City on the City’s requirements for speed bumps.  They asked for the Board’s support and help in having petitions for property owner’s signatures at the office.  The Board will give their full support to the project.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 222 calls to the center. 

 

Susan Stanton made a motion to accept the minutes of the June 20, 2017, Board meeting.  Edward Brady seconded the motion and it carried unanimously.

 

Larry Shamp reported that Kaylan Caballero met with a vendor and is in the process of getting bids for artificial turf at the playground and will give her report next month.

 

Jose Llana reported to the Board that no responses were received from the vendors that were mailed a request to bid on the new tennis lighting.  Jose will follow up with each of the vendors and ask them to recommend another vendor if they are not interested.

 

Brad Hopper made a motion to hire one additional lifeguard to work at the pool from 3-8pm until August 20, 2017 at an additional cost of $2,175.00.  Stephen Raffaele seconded it and the motion carried.

 

Marise Mikulis updated the Board on the Storm Drainage and Water Quality Committee’s meeting last week.  The Committee stressed they need to make all BGP property owners aware to tell their yard crews not to blow grass and leaves into the storm sewers and that each property owner needs to report to 311 if stormwater comes into their yard so the information can be entered into the City’s database.  The Committee plans to use the “Nextdoor site”, the BGP Facebook page and the BGP newsletter to get this information out to all BGP property owners.  The Committee is seeking ways to bring public attention to BGP’s flooding issues, as the City has not followed through with any action to rectify any flooding issues.

 

Stephen Raffaele presented the financial report for June.

 

The Board reviewed the renewal terms for the Synchrony CD and after discussion decided to let the CD renewal at the current rate.

 

Brad Hopper presented samples of Regal Plastics Polygal roofing material.  Susan Stanton made a motion to purchase the roofing material in Smoke color for the baby pool cabana to try out before installing on all the new pool cabanas.  Stephen Raffaele seconded the motion and it carried.

The Board is waiting on a recommendation on a different type of fan for the pavilion before deciding on the replacement fans.  The Board asked that Russell Howard make a presentation to them next month of his ideas and needed repairs at the pavilion.

 

Brad Hopper asked Bobbi to have the bush on the south side of the parking lot entrance removed as it blocks the view of traffic when exiting the parking lot.  Discussion was held on the new “nanny path” and Brad stated he is getting a second bid for a concrete path.  The large live oak tree east of the tennis courts may need to be removed for the new path.  Stephen Raffaele made a motion to accept Silversand’s recent bid to redo the existing granite path by the gazebo to the west of the tennis courts.  The old edging has rusted and become broken and is a hazard to people using the trail.  Edward Brady seconded and the motion carried.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Susan Stanton to adjourn at 9:40 p.m.  Stephen Raffaele seconded and the motion carried.

 

 

 

Respectfully submitted                                          Approved

 

 

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JUNE 20, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, June 20, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Brad Hopper, Secretary

                                        Brad Nix, Vice President

                                        Kaylan Caballero, Director

                                       

ABSENT:                          Susan Stanton, Director

Stephen Raffaele, Treasurer

Edward Brady, Director

 

                                       

Also Present:                    Bobbi Marchese, Association Manager

                                        Lt. Headly, SEAL Security

                                        Gus Sepulveda, SEAL Security

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:10 PM.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 192 calls to the center.  Solicitors are returning to the neighborhood in greater numbers.

 

Craig Estes addressed the Board concerning his two rejections of an addition and carport type structure at his property.  The Board will look at new plans he brought this evening in Executive Session.

 

Brad Hopper made a motion to accept the minutes of the May 16, 2017, Board meeting with the revision deleting the second sentence in the 2nd paragraph on page two.  Larry Shamp seconded the motion and it carried unanimously.

 

The fence on the east side of the playground has been repaired by the property owner. Board members are still gathering bids for artificial turf at the playground and hope to have for the July board meeting.

 

Jose Llana reported to the Board Bobbi had mailed five requests for bid letters for the new tennis lighting.  To date no responses have been received.

 

The new sod was installed in the pool area and looks great.  Kaylan Caballero is getting pool attendance numbers from the lifeguards to try and determine if we need to hire an additional guard for Friday evenings.

 

Marise Mikulis updated the Board on the Storm Drainage and Water Quality Committee.  The Committee met on May 23rd.  Marise is pleased with the Board’s effort to bring the properties that have a water drainage easement on them into compliance with the deed restrictions.    The Committee is disappointed with our city official’s level of engagement and are now thinking the Committee needs to raise public awareness on flooding issues.  The Committee is beginning to think about finding people in BGP that may have contact in public relations, news media or with elected officials.  The Committee is drafting a reminder for the next newsletter reminding residents to contact 311 if rainwater comes into their front yards, and remind lawn crews not to blow leaves and grass into the storm sewers.

 

Financial reports were handed out by Bobbi, but not discussed as the Treasurer was not present at this meeting.

 

The Board approved ratification of the email vote to install Amerishade sod in a bare spot in the pool area.  The email motion was made by Brad Nix, seconded by Larry Shamp and carried.

 

The Board reviewed 2 proposals to install one or two Big Ass Fans at the pavilion.  The Board decided to table the vote and ask the manufacturer for references in the Houston area that are using the fans in an outdoor application.  Board members would like to be able to feel how much air the fans move and if they would be too powerful.  The Board also reviewed Big Ass Fan’s proposal for additional lighting in the rear of the parking lot and the Seagler gazebo area.  The Board feels more research needs to be done on where the lighting should be placed.  Russell Howard, a resident attending the meeting, stated he is a landscape architect and offered to help the Board with the lighting project.

 

Bobbi presented a bid for power washing the office sidewalk and in front of the pool gate, the pool restroom and equipment buildings, the brick walls at the Seagler driveway entrance and Burgoyne, repainting “Briargrove Park” on the brick walls and handwashing the 4 newer monument signs for $1500.00.  Kaylan Caballero motioned to accept the bid.  Brad Nix seconded and the motion carried.

 

The Board discussed the type of polycarbonate roofing they wanted on the pool cabanas.   Brad Hopper will bring a sample to the July board.  The Board discussed only putting the roof on one of the cabanas to start with to determine if they like it enough to put on all the cabanas.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Brad Nix to adjourn at 9:45 p.m.  Kaylan Caballero seconded and the motion carried.

 

 

 

Respectfully submitted                                              Approved

 

 

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, MAY 16, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, May 16, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Stephen Raffaele, Treasurer

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

                                        Kaylan Caballero, Director

                                        Edward Brady, Director

 

ABSENT:                          Brad Nix, Vice President

                                       

Also Present:                    Bobbi Marchese, Association Manager

                                        Lora Hughes, SEAL Security

                                        Gus Sepulveda, SEAL Security

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:05 PM.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 205 calls to the center.  No burglaries of habitation have been reported for the past four months. 

 

Susan Stanton made a motion to accept the minutes of the April 18, 2017, Board meeting.  Kaylan Caballero seconded the motion and it carried unanimously.

 

The fence on the east side of the playground was reported by the Mother’s Club former President, Jennifer Brandino, as leaning.  The fence was built by the builder of 2204 Briarbrook.  Brad Hopper will discuss the leaning fence with the property owners.  Mrs. Brandino was also concerned about the park restrooms, which are frequently left dirty by park users.  The restrooms are cleaned twice a week but park users are leaving trash, including dirty diapers in the restrooms.  Signs are posted in English and Spanish stating all trash needs to be thrown in the trash receptacles located outside the restrooms.  The Board asked that Bobbi notify the Mother’s Club President to email the Mother’s Club membership reminding them that all park users are responsible for removing trash from the restrooms.

 

Kim Hill, BGP Tennis Committee member stated there are a few warped boards on the walkway between the tennis gazebo and Court 3.  John Stroehlein, contractor for the pool cabana project was in attendance and stated he would replace the warped boards.  The cabana replacement is about 95% complete.  Swim team practice is now underway.  The pool will open Memorial Day weekend.

 

Stephen Raffaele presented the April financial reports to the Board.  Stephen stated the reports are still a work in progress. 

 

Bobbi presented the City of Houston Sponsorship Agreement for the Board President and Treasurer to execute.  More banking forms were updated adding Stephen Raffaele, Treasurer, to the accounts.

 

The Board approved ratification of the email vote to purchase two new Dell computers ($1420) with new software and $510.00 for the new computers to be set up and networked.  The email motion was made by Brad Hopper, seconded by Edward Brady and carried unanimously.

 

The Board approved ratification of the email vote to remove and replace five cabanas at the pool including a polycarbonate type roof for a turn key cost of $15,650.  The email motion was made by Kaylan Caballero, seconded by Brad Nix and carried unanimously.

 

Bobbi presented a bid from Silversand to remove the fig ivy from the wall next to the driveway for $200.00.  Kaylan made a motion to accept the bid and Susan Stanton seconded the motion.  The motion carried unanimously.

 

Bobbi presented two bids from Silversand Services to mow a small parcel of land owned by TxDOT at the Briar Hill entrance.  One bid was to mow once a month and the second bid was to add the area to our monthly contract for a total of 42 visits a year.  The initial mowing will incur an additional $150 charge which included debris removal.  Susan Stanton made a motion to add the area to our monthly contract for an additional $1,050 per month.  Brad Hopper seconded and the motion carried unanimously.  Bobbi will request TxDOT issue BGP a landscaping permit

 

Two bids for new ceiling fans for the Pavilion were re-presented to the Board as well as a ballpark figure for a larger brand of fan called Big Ass Fans.  The Board asked Bobbi to schedule an appointment with the Big Ass Fan representative and get a quote from him.

 

Bobbi presented the quote from Reserve Advisors to update our 2014 Reserve Study for a cost of $2900.  The Board asked Bobbi to forward the email link to board members to review and the item was tabled until next month.

 

At the request of a property owner at the April board meeting, Susan Stanton investigated several of the drainage easements which are called out in Briargrove Park’s deed restrictions.  The deed restrictions state the easements must have either a swinging gate or a clearance opening of approximately 2 feet to allow storm water to flow through the easement.  It appears several of the lots with these easements are not meeting this requirement.  (Article II Section 2.6 C).  The board discussed the best way to bring these properties into compliance with the deed restrictions.  The Board asked Bobbi to draft a letter to the lot owners involved and send to Larry and Susan to review.

 

Brad Hopper confirmed he looked at the existing granite path by the gazebo and it is in bad shape.  For the new path to the east of the tennis courts, Brad feels an asphalt path would be preferable to granite; but because the area is too small to get in the asphalt equipment, he is looking towards getting bids for a concrete path.  Bobbi mentioned she knows of a company, PCA Company that can give a bid on the concrete path.  She will put the owner in contact with Brad Hopper.  Brad is still considering new path options.

 

Kaylan Caballero mentioned she spoke with a landscape architect regarding the installation of additional lighting to the west of the tennis courts and rear of the parking lot.  The Board may want to consider hiring a landscape architect to coordinate the new lighting installation.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Stephen Raffaele to adjourn at 10:30 p.m.  Susan Stanton seconded and the motion carried.

 

 

 

Respectfully submitted                                              Approved