INTRANETSITE ADMIN

BGP Board Meeting Minutes

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JULY 17, 2018

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, July 17, 2018

 

Present:                            Kaylan Caballero, President

                                        Brad Hopper, Vice President

                                        Stephen Raffaele, Treasurer

                                        Mickey Shivitz, Secretary

Kayvan Zarea, Director                                   

Ken Guidry, Director

                                        Susan Stanton, 2nd VP

 

Absent:                             Larry Shamp, Director

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Wesley Pace, SEAL Security

                                        Lt. McFadden, SEAL Security

                                       

The meeting was called to order at 7:03 PM.

 

Several residents in attendance addressed the Board concerning various issues.

 

Wesley Pace, SEAL Security, gave the monthly stats for SEAL Security.  There was a total of 208 calls to the call center this past month.

 

Jose Llana, Tennis Committee Chair, reported to the Board the youth tennis camp started this week and will continue for the next two weeks.

 

Ken Guidry addressed the Board regarding his opinion that dormers should be allowed on one story houses and he feels this was an oversight when the deed restrictions were revised in 2013 allowing one and one-half story houses to be built on all lots.  Mr. Guidry would like to see this changed in future architectural guideline revisions.

 

The ADA Pool Lift has been installed at the swimming pool.  The lift needs to be anchored to the deck while it is in use, but will be stored inside during the off season.  Any resident can ask a lifeguard for assistance in using the lift.  Kaylan Caballero made a motion to approve the purchase of a handicap swing for the playground.  The motion was seconded and carried and the swing has been ordered for $665.00.

 

Stephen Raffaele presented the monthly report to the Board and explained tennis expenses increased due to improvements made at the courts, including new windscreens.  The office expense category increased due to the deed restriction ratification mailout.  Stephen explained to the Board he had hoped to simplify BGP’s numerous bank accounts by eliminating savings accounts and opening various CD’s with Frost Bank as the Administrator.  However, each CD has a separate ID and the program doesn’t mesh well with Quick Books.  Stephen recommended to the Board that BGP have one bank with one operating account and one savings account.  FDIC insurance coverage was the reason for the various bank accounts.  The Board discussed this approach and Mickey Shivitz made a motion that BGP consolidate an operating and savings account be put at one of the top four U.S. banks – Chase, Wells Fargo, Bank of America or Citigroup.  Kayvan Zarea seconded and the motion carried.  BGP currently has both an operating account and savings account with Chase, so going forward the money invested with Frost Bank CD program will be moved to Chase Bank. 

 

Kaylan Caballero made a motion to ratify the email vote approving the final draft of the First Amendment to the Architectural Guidelines for Briargrove Park.  Mickey Shivitz seconded and the motion carried unanimously.

 

Kaylan Caballero made a motion to ratify the email vote approving repair of two lifeguard stands for a cost of $2,266.00.  Ken Guidry seconded and the motion carried.

 

The Board reviewed Silversand’s proposal to put bull rock in the playground detention pond for a cost of $2,500 including labor to remove.  After discussing, the Board decided to ask Silversand to have the area weeded and cleaned up four times a year.  The Board reviewed Silversand’s proposals to repair the irrigation on the east side of the tennis courts and install sod at the north end of the nanny path.  Until a new survey can be done of the recreational facilities, the Board will wait for removal of the hurricane fence to complete the irrigation repairs and install new sod.  Kayvan Zarea will contact Georg with GGC Survey, LLC regarding obtaining the new survey for the recreational facilities.

 

The Board reviewed a proposal to upgrade the copier to a color copier for a cost of $4795.00 including trade in of current copier.  After discussing, the Board asked Bobbi to look for a color printer to put near her desk for less than $500.  Mickey Shivitz agreed to email Bobbi some printers to consider.

 

The Board went into Executive Session and legal matters were discussed. The Board voted to have RMWBH file a lien on a property the Association is in litigation with.

 

There being no further business to come before the Board, the motion was made to adjourn at 10:40 p.m.  The motion carried.

 

Respectfully submitted                                              Approved

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JUNE 19, 2018

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, June 19, 2018

 

Present:                            Kaylan Caballero, President

                                        Brad Hopper, Vice President

                                        Stephen Raffaele, Treasurer

                                        Larry Shamp, Director

                                        Kayvan Zarea, Director                                   

                                        Ken Guidry, Director

                                        Susan Stanton, 2nd VP

 

Absent:                             Mickey Shivitz, Secretary

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Wesley Pace, SEAL Security

                                        Lt. McFadden, SEAL Security

                                       

The meeting was called to order at 7:05 PM.

Matt Lopez, Precinct Coordinator for the Harris County Flood Control District was present and gave a slide show on Linear Detention.  Mr. Lopez also discussed the County’s recent purchase of 303 Briarpark for flood control purposes and mentioned the County is now negotiating to also purchase 307 Briarpark, as they have determined acquiring more land would allow them to enlarge the boat ramp and allow larger equipment to be able to access Buffalo Bayou for clean out purposes.  A short question and answer period followed.

MaryJane Scharnberg asked the Board why residents are no longer able to use the women’s restroom in the clubhouse building.  Recently, the Board made the decision, at the request of office staff for various reasons, to allow the staff a private restroom and designate the other restroom a “unisex” restroom.  Mrs. Scharnberg wanted to clarify the “scuttlebutt” she had heard, that it was a board decision.  Kaylan Caballero stated it was.  Jan Pence, Women’s Club President, then reiterated she had asked the Board to meet with her regarding the matter and was still requesting such a meeting.  Kaylan Caballero stated she would get in touch with Ms. Pence.

Sgt. McFadden gave the monthly stats for SEAL Security.  There was a total of 241calls to the call center this past month.

Jose Llana, Tennis Committee Chair, reported to the Board the tennis lights have been functioning without any problems, the new windscreens, ceiling fan and lights under the tennis covered area have been installed and the recently held tennis clinics for youth were very successful.

The Board reviewed Silversand’s proposal to put bull rock in the playground detention pond for a cost of $4,200 including labor to remove weeds and installing landscape fabric.  Kayvan Zarrea suggested putting plants either in front of or behind the fence but that would require irrigation.  The Board decided to take no action at this time.

Kaylan Caballero stated the baby pool fence needs repair due to rusted pickets that have been knocked loose.  Bobbi is getting bids.  During a meeting with Nat with Sweetwater, a cracked step on the diving board was noticed and needs to be replaced.  The backwash drain in the pool pump room is clogged and needs to be serviced by a plumber.  Ken Guidry mentioned the outdoor shower water smells really bad.  Bobbi said she would check into it.  Nat went over with Kaylan and Bobbi the best location for the ADA Lift we are considering purchasing.  The two options include a portable lift or an anchored lift.  Brad Hopper made a motion to purchase the Portable Motion Trek ADA Lift for a cost of $9,365.00.  Kayvan Zarrea seconded and the motion carried.

Kaylan Caballero made a motion to approve the minutes of the May 15, 2018, board meeting.  Ken Guidry seconded, and the motion carried.

Stephen Raffaele presented the financial report through the end of May, 2018. 

The Board discussed the condition of Seagler Road between Briar Forest and Sugar Hill.  Councilman Travis’ office indicated BGP residents need to keep reporting problem potholes on this section of road to 311 and when it gets enough requests, the City may decide to replace the concrete.

The nanny path has been completed and looks great.  There is a hurricane fence bordering the neighbor’s property that the Association wanted to remove but the neighbor objected to it, as he stated the fence is a boundary marker.  Bobbi will contact two surveyors and get an estimate for a new survey of the common area to try and determine who owns the hurricane fence. 

The office received a complaint about a longtime newsletter advertiser but the Board declined to get involved.

The Board voted to proceed with foreclosure on a property in which the Association’s post judgement demand letter has expired. 

The Board went into Executive Session and legal matters were discussed.

There being no further business to come before the Board, the motion was made to adjourn at 11:30 p.m.  The motion carried.

 Respectfully submitted                                              Approved

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, MAY 15, 2018

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, May 15, 2018

 

Present:                            Kaylan Caballero, President

                                        Stephen Raffaele, Treasurer

                                        Larry Shamp, Director

Kayvan Zarea, Director                                   

                                        Mickey Shivitz, Secretary

                                        Susan Stanton, 2nd VP

 

Absent:                             Brad Hopper, Vice President

Ken Guidry, Director

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Wesley Pace, SEAL Security

                                        Lt. McFadden, SEAL Security

                                       

The meeting was called to order at 7:02 PM.

 

Sgt. Pace gave the monthly stats for SEAL Security.  There was a total of 226 calls to the call center this past month.

 

Stephen Raffaele asked Bobbi the status of getting bull rock in the detention pond at the playground.  Bobbi will work on getting a proposal.  Kaylan stated the Swim Team has begun practicing and has their first swim meet this Saturday.

 

Jose Llana, Tennis Committee Chair, presented a proposal received by two tennis coaches to hold two tennis demonstration clinics and, if sufficient interest exists, a two-week summer tennis camp for BGP youth.  The demonstrations would be held Sundays, June 3rd and 10th for 1-2 hours.  If enough interest is confirmed through the clinics, summer camp would be held on two courts Tuesday through Friday mornings for two weeks in July and August.  The cost to be paid directly to the coaches by participants.  A liability waiver was also presented to the Board, which Susan Stanton will review.  Mickey Shivitz made a motion to approve the summer tennis camp as presented if the Coaches can provide “Kid Safe Credentials” and the liability waiver is approved.  Kayvan Zarea seconded and the motion carried.

 

Mickey Shivitz made a motion to approve the minutes of the April 17, 2018 board meeting with the changes to the third paragraph Stephen Raffaele already gave to Bobbi.  Kaylan Caballero seconded, and the motion carried.

 

Stephen Raffaele presented the financial report through the end of April, 2018.

 

Bobbi told the Board she had just received a bid for a new website provider but had not had sufficient time to review it.  She will email the bid to board members to review as well, and it was tabled for next month.  Bobbi presented the “Temporary Policy Relating to Vehicle Parking, The Use of Certain Vehicles, The Use of Port-A-Cans and Post Lights for execution by Mickey Shivitz, Secretary.  The Board approved this temporary policy at the April 17th meeting, but the Board elected to extend the expiration date of the policy to July 1, 2019.  This policy will allow property owners that were flooded by Hurricane Harvey certain rights pertaining to repairing their post lights, having a port-a-can outside of new construction or a major remodel and temporarily living in a recreational vehicle while they reconstruct their damaged homes.

 

The Board voted to ratify the email vote to extend the start of construction for a property whose construction has been delayed due to contractor’s schedule related to working on Hurricane Harvey homes.

 

Susan Stanton discussed with the Board the offer extended by Matt Lopez, Harris County Flood Control District, to attend a board meeting and update everyone on the County’s plans for 303 Briarpark.  The Board decided they would like Mr. Lopez to attend the June 19th meeting.  Bobbi will contact Mr. Lopez and let him know.

 

Susan Stanton led a discussion on Lot 866, which in 1991 was condemned by the City for a sewage easement.  In 1995, the City split the Lot in half and sold it to the two property owners that abutted the lot.  At the time the BGP Deed Restrictions were last amended in 2013, it was discussed that it should be shown that Lot 866 was split and now a part of the adjoining Lots 865 and 867, and that if the owners decided to have their lot and one-half lot replotted, it would not be a violation of the Deed Restrictions.  However, that was not done.  After discussing the matter with outside legal counsel, it was recommended the oversight be listed as a Scribner’s error and it was approved by the Board and recorded in a “Notice Relating to Amended and Restated Declaration of Covenants, Conditions and Restrictions for Briargrove Park, Sections I through VI in 2014.  However, due to a drafting error the Lot numbers were listed in the recorded “Notice” incorrectly.  Ultimately, a “Corrected Notice Relating to Amended and Restated Declaration of Covenants, Conditions and Restrictions for Briargrove Park, Sections I through VI” has been prepared by outside legal counsel.  Mickey Shivitz made a motion to approve the “Corrected Notice”.  Larry Shamp seconded, and the motion carried.  This “Corrected Notice” will now be sent for recording.

 

The Board went into Executive Session and legal matters were discussed.

 

Th Board came out of Executive Session and discussed the “First Amendment to Amended and Restated Declaration of Covenants…” document.  The Board voted to remove in its entirety item number three.  Larry Shamp made a motion to approve the “First Amendment to Amended and Restated Declaration of Covenants, Conditions and Restrictions for Briargrove Park, Sections I through VI removing item number three from the document.  Mickey Shivitz seconded, and the vote carried unanimously.  A corrected copy will be emailed to all board members.  Each board member will need to sign the final document and have their signature notarized.  The document will then be distributed to property owners and the process of getting the new deed restrictions ratified will begin.

 

There being no further business to come before the Board, the motion was made to adjourn at 10:15 p.m.  The motion carried.

 

Respectfully submitted                               Approved