INTRANETSITE ADMIN

BGP Board Meeting Minutes

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, MAY 16, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, May 16, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Stephen Raffaele, Treasurer

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

                                        Kaylan Caballero, Director

                                        Edward Brady, Director

 

ABSENT:                          Brad Nix, Vice President

                                       

Also Present:                    Bobbi Marchese, Association Manager

                                        Lora Hughes, SEAL Security

                                        Gus Sepulveda, SEAL Security

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:05 PM.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 205 calls to the center.  No burglaries of habitation have been reported for the past four months. 

 

Susan Stanton made a motion to accept the minutes of the April 18, 2017, Board meeting.  Kaylan Caballero seconded the motion and it carried unanimously.

 

The fence on the east side of the playground was reported by the Mother’s Club former President, Jennifer Brandino, as leaning.  The fence was built by the builder of 2204 Briarbrook.  Brad Hopper will discuss the leaning fence with the property owners.  Mrs. Brandino was also concerned about the park restrooms, which are frequently left dirty by park users.  The restrooms are cleaned twice a week but park users are leaving trash, including dirty diapers in the restrooms.  Signs are posted in English and Spanish stating all trash needs to be thrown in the trash receptacles located outside the restrooms.  The Board asked that Bobbi notify the Mother’s Club President to email the Mother’s Club membership reminding them that all park users are responsible for removing trash from the restrooms.

 

Kim Hill, BGP Tennis Committee member stated there are a few warped boards on the walkway between the tennis gazebo and Court 3.  John Stroehlein, contractor for the pool cabana project was in attendance and stated he would replace the warped boards.  The cabana replacement is about 95% complete.  Swim team practice is now underway.  The pool will open Memorial Day weekend.

 

Stephen Raffaele presented the April financial reports to the Board.  Stephen stated the reports are still a work in progress. 

 

Bobbi presented the City of Houston Sponsorship Agreement for the Board President and Treasurer to execute.  More banking forms were updated adding Stephen Raffaele, Treasurer, to the accounts.

 

The Board approved ratification of the email vote to purchase two new Dell computers ($1420) with new software and $510.00 for the new computers to be set up and networked.  The email motion was made by Brad Hopper, seconded by Edward Brady and carried unanimously.

 

The Board approved ratification of the email vote to remove and replace five cabanas at the pool including a polycarbonate type roof for a turn key cost of $15,650.  The email motion was made by Kaylan Caballero, seconded by Brad Nix and carried unanimously.

 

Bobbi presented a bid from Silversand to remove the fig ivy from the wall next to the driveway for $200.00.  Kaylan made a motion to accept the bid and Susan Stanton seconded the motion.  The motion carried unanimously.

 

Bobbi presented two bids from Silversand Services to mow a small parcel of land owned by TxDOT at the Briar Hill entrance.  One bid was to mow once a month and the second bid was to add the area to our monthly contract for a total of 42 visits a year.  The initial mowing will incur an additional $150 charge which included debris removal.  Susan Stanton made a motion to add the area to our monthly contract for an additional $1,050 per month.  Brad Hopper seconded and the motion carried unanimously.  Bobbi will request TxDOT issue BGP a landscaping permit

 

Two bids for new ceiling fans for the Pavilion were re-presented to the Board as well as a ballpark figure for a larger brand of fan called Big Ass Fans.  The Board asked Bobbi to schedule an appointment with the Big Ass Fan representative and get a quote from him.

 

Bobbi presented the quote from Reserve Advisors to update our 2014 Reserve Study for a cost of $2900.  The Board asked Bobbi to forward the email link to board members to review and the item was tabled until next month.

 

At the request of a property owner at the April board meeting, Susan Stanton investigated several of the drainage easements which are called out in Briargrove Park’s deed restrictions.  The deed restrictions state the easements must have either a swinging gate or a clearance opening of approximately 2 feet to allow storm water to flow through the easement.  It appears several of the lots with these easements are not meeting this requirement.  (Article II Section 2.6 C).  The board discussed the best way to bring these properties into compliance with the deed restrictions.  The Board asked Bobbi to draft a letter to the lot owners involved and send to Larry and Susan to review.

 

Brad Hopper confirmed he looked at the existing granite path by the gazebo and it is in bad shape.  For the new path to the east of the tennis courts, Brad feels an asphalt path would be preferable to granite; but because the area is too small to get in the asphalt equipment, he is looking towards getting bids for a concrete path.  Bobbi mentioned she knows of a company, PCA Company that can give a bid on the concrete path.  She will put the owner in contact with Brad Hopper.  Brad is still considering new path options.

 

Kaylan Caballero mentioned she spoke with a landscape architect regarding the installation of additional lighting to the west of the tennis courts and rear of the parking lot.  The Board may want to consider hiring a landscape architect to coordinate the new lighting installation.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Stephen Raffaele to adjourn at 10:30 p.m.  Susan Stanton seconded and the motion carried.

 

 

 

Respectfully submitted                                              Approved

 

 

 

THE REGULAR MEETING OF

 

THE BOARD OF DIRECTORS OF

 

BRIARGROVE PARK PROPERTY OWNERS, INC.

 

HELD ON TUESDAY, APRIL 18, 2017

 

 

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, April 18, 2017 at the subdivision office at 7:00 p.m.

 

 

 

Present:                            Larry Shamp, President

 

                                        Susan Stanton, Vice President

 

                                        Stephen Raffaele, Treasurer

 

                                        Brad Hopper, Secretary

 

                                        Kaylan Caballero, Director

 

                                        Brad Nix, Director

 

                                        Edward Brady, Director

 

                                       

 

Also Present:                     Bobbi Marchese, Association Manager

 

                                        Lora Hughes, SEAL Security

 

                                        Gus Sepulveda, SEAL Security

 

 

 

                                                                               

 

The meeting was called to order at 7:00 PM.

 

 

 

Tom McNeil addressed the Board asking about the process for BGP to “mandate” that homes be kept well-maintained and clean.  Larry Shamp advised a 209 letter is sent to property owners giving them 30 days to bring their property into compliance with the deed restrictions.  After 30 days, the matter is turned over to our law firm to handle.  Mr. McNeil was informed a letter had been sent to one of the properties he was complaining about.  Mr. McNeil inquired as to why BGP doesn’t have a committee that drives around looking for deed restriction violations.  The Board responded that past BGP Boards have never wanted such a Committee.  However, Mr. McNeil could start one if he liked.  Mr. McNeil declined, stating he travels in the spring and summer as an international tour guide.  Kenneth Howard addressed the Board concerning fencing across various drainage easements throughout the subdivision, he feels do not comply with the deed restrictions.  Larry Shamp asked Mr. Howard to give the office the addresses of the fencing he was referring to and upon receiving the information; he will send it to the Chairperson of the BGP Storm Drainage and Water Quality Committee.  Cindy Peoples told the Board she and her neighbors would like speed bumps put on Briar Hill to slow down the traffic.  Susan Stanton responded there is a process that must be done through the City of Houston.  Kaylan Caballero stated she will send Mrs. People’s the information she has on the process by email. David Keene addressed the Board regarding his concern of numerous vacant properties in BGP.  The Board responded it is not a violation of our deed restrictions to have a vacant house.  Debbie Martin addressed the Board concerning the Briar Hill entrance.  The property from the bayou to the border of BGP has very tall grass, there is graffiti on the sound wall and a large road construction sign has been on Briar Hill for over a year.  Bobbi Marchese stated she has been working on figuring out which entity is responsible for these items and is trying to get them addressed.    Mrs. Martin also inquired if it is possible to replace the missing basketball hoop on the backboard at the end of the parking lot.  Brad Hopper responded in the past the backboard was used by people not living in BGP and they would stay too late playing basketball and often disturbed the residents whose home is located behind the parking lot.

 

 

 

Gus Sepulveda with SEAL Security gave the security report for the past month.  There were a total of 234 calls to the center.  One BMV was reported.  No burglaries of habitation were reported.

 

 

 

Brad Hopper made a motion to accept the minutes of the March 21, 2017, Board meeting deleting the repeating sentence in the 4th paragraph.  Stephen Raffaele seconded the motion and it carried unanimously.

 

 

 

The Board discussed changing the rules to the Pavilion and listened to Bobbi’s suggestion that balloons be prohibited since they find their way into the pavilion fans and that renters of the pavilion should take before and after photos to help the office determine who has caused damage/not cleaned up, etc.  Brad Hopper suggested the office form a checklist of the most important items that renters need to address and turn the list into the office in order to retrieve their deposit.  Brad Nix made a motion to increase the pavilion rental fee from $35 to $50 and increase the deposit from $50 to $100.  Brad Hopper seconded and the motion carried unanimously.  The increase in fees will be used to offset maintenance/repair expenses to the pavilion. The Board asked Bobbi how long the current fans have been in place and Bobbi responded she thought they were installed when the pavilion was built. Various solutions to balloons getting caught in the fans were discussed.  Brad Hopper mentioned we should get a quote on a brand of fan called “Big Ass Fan”, extremely large fans.  Installing cameras was discussed however, the Board decided to have the office draft the proposed pavilion rental checklist, which residents will need to sign and turn in prior to receiving their deposit back.    

 

 

 

John Stroehlein handed out a PowerPoint presentation to the Board and Tennis Committee members present, on the difference between LED and Vertical Burn replacement fixtures for the BGP tennis courts.  John went over the presentation and answered various questions.  The Board ultimately decided it would be best to turn the lighting bids over to the Tennis Committee and let the Committee research and decide what type of light fixtures they prefer.  The Tennis Committee will then make their recommendation to the Board.

 

 

 

Bobbi mentioned to the Board that Sweetwater Pools has corrected the chemical balance in pool and the water is looking much better.

 

 

 

Stephen Raffaele presented the March financial reports to the Board.  Stephen mentioned he is checking with several of the banks BGP has accounts with on the options available to consolidate some of the monies but still keep the accounts FDIC insured.

 

 

 

Bobbi Marchese presented three bids to the Board for repairing/replacing the five pool cabanas.  The Board discussed the three bids and asked John Stroehlein (one of the bidders) for a revised bid on replacement for a turnkey job.  Upon receiving the revised bid, the Board will vote by email selecting a vendor and ratify the vote at the May Board meeting.

 

 

 

Bobbi presented three bids to the Board for the extra parking lot lighting.  The vendors did not quote the same type lights, so the Board requested the vendors provide a diagram indicating type and placement of the lights.  If the vendors cannot provide this, a landscape architect will need to be hired to provide the diagram.  Kaylan Caballero will ask David Tannich if he knows of any landscape architects.

 

 

 

Bobbi presented Silversand Services bid to revamp the existing granite trail by the front gazebo and make a new “Nanny” trail to the east of the tennis courts.  Brad Hopper indicated he will get a second bid for the work to compare prices.

 

 

 

The Board elected to table the new pavilion fans proposals until next month.  Bobbi will try to get a bid on the “Big Ass Fan” brand to present with the three she has already gotten.

 

 

 

Bobbi presented Sweetwater Pools request for more filter media, which is in her authority to approve.  However, Bobbi wanted the Board to see that Sweetwater is recommending the Board consider installing new pool filters and pumps at the end of the 2017 pool season.  Sweetwater will send a proposal at that time.

 

 

 

Kaylan Caballero mentioned she would like the ivy to be removed from the brick wall on Seagler next to the new landscaping.  Larry Shamp stated Silversand told him the wall was probably damaged by the ivy growing on it.  Kaylan and Brad Hopper then mentioned they would like the brick wall removed.  Larry asked Bobbi to get bids from Silversand for both removing the ivy from the wall and removing the wall altogether.  Bobbi will get the bids for the May Board meeting.

 

 

 

Brad Nix asked what the decision was on putting artificial turf at the playground.  Bobbi stated she has yet to get any bids for the turf.  Brad Nix and Larry Shamp both stated they will check with their churches to find out what company had recently installed the artificial turf at the churches.

 

 

 

The Board went into Executive Session and legal matters were discussed.

 

 


There being no further business to come before the Board, the motion was made by Susan Stanton to adjourn at 9:50 p.m.  Brad Nix seconded and the motion carried.

 

 

 

 

Respectfully submitted                                              Approved

 

 

 

 

 

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, MARCH 21, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, March 21, 2017 at the subdivision office at 7:00 p.m. after conclusion of the Annual Meeting

 

Present:                            Larry Shamp, President

                                        Susan Stanton, Vice President & Treasurer

                                        Kaylan Caballero, Director

                                        Stephen Raffaele, Director

                                       

Absent:                             Brad Hopper, Secretary

                                        Brad Nix, Director

                             

Also Present:                    Bobbi Marchese, Association Manager

                                        Edward Brady

                                                                               

The meeting was called to order at 8:20 p.m. after conclusion of the Annual Meeting.

 

Larry Shamp introduced Edward Brady to the Board and made a motion to nominate Edward to fill Hal Knape’s vacant position for the remaining one year period.  Susan Stanton seconded and the motion carried.  Susan Stanton made a motion to nominate Larry Shamp as Board President.  Kaylan Caballero seconded and the motion carried.  Susan Stanton made a motion to elect Stephen Raffaele as Treasurer.  Edward Brady seconded and the motion carried.  Kaylan Caballero made a motion to nominate Brad Hopper as Secretary.  Susan Stanton seconded and the motion carried.

 

Kaylan Caballero made a motion to accept the minutes of the February 21, 2017, Board meeting.  Susan Stanton seconded the motion and it carried, with Edward Brady abstaining from the vote. 

 

The Board reviewed and discussed the proposed Tennis Court Membership Agreement and Rules and League Tennis Agreement and Rules presented by Jose Llana, Tennis Committee Chairman.  Jose Llana informed new board member Edward Brady of past problems which prompted the Tennis Committee to revise the rules subject to Board approval.  Susan Stanton made a motion to approve the Tennis Court Membership Agreement and Rules.  Stephen Raffaele seconded and the motion carried with Edward Brady abstaining to vote.  Susan Stanton made a motion to approve the League Tennis Agreement and Rules.  Stephen Raffaele seconded and the motion carried, with Edward Brady abstaining to vote. The new Tennis Agreements and Rules are effective immediately.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Kaylan Caballero to adjourn at 9:55 p.m.  Stephen Raffaele seconded and the motion carried.

 

 

 

Respectfully submitted                                              Approved