INTRANETSITE ADMIN

BGP Board Meeting Minutes

SPECIAL MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, September 5, 2017

 

A special meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, September 5, 2017 at the subdivision office at 7:00 p.m.

Present:                            Larry Shamp, President

                                        Kaylan Caballero, Director

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

                                        Stephen Raffaele, Treasurer

 

Absent:                             Edward Brady, Director

                                        Brad Nix, Vice President

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Stefany Taylor, Assistant Manager

                                                                       

The special meeting was called to order at 7:15 PM to discuss issues that have come up following Hurricane Harvey since several streets on the north side were flooded.

The Board discussed ways to collect email addresses for the residents that haven’t supplied them to the office yet and thus were unable to receive important information after the hurricane.  Kaylan Caballero suggested we put a notation on the 2018 maintenance invoice to provide email addresses to the office.

Brad Hopper suggested the Board engage a resident on the north side to be a liaison between the flood victims and the Board and that a report from the liaison be a recurring agenda item for updates and communications.

Flood debris pick up was discussed.  Bobbi will send residents an email outlining their two options – contract directly with Texas Pride Disposal for quicker pick-up or wait for the City to pick it.  At this time, we do not have a pick-up schedule from the City.

Discussion was held on the best way to identify contractors that are working legitimately in BGP.  A suggestion was to make a special placard or sticker that SEAL Security could give to contractors they come into contact with.  The Board will ask the North Side Representative what they think will work best.

Mosquito control was discussed.  Since spraying is relatively ineffective, and it’s very expensive to apply the storm sewer treatment, the Board will re-visit this topic in about six weeks when all the water has drained from the streets and we can determine how big a problem the mosquitos will be.

Discussion was held on whether to keep the pool open the last three remaining weekends in September.  If Sweetwater Pools can provide the lifeguards, the Board decided to keep the pool open.

Susan Stanton brought up several issues related to the ACC and reconstruction on the north side.  The ACC will need to meet more than once a month once reconstruction is ready to get started.  After consulting with our attorneys RMWBH, Susan mentioned the ACC Guidelines will more than likely need to be revised to allow motorhomes to be lived in during reconstruction for flood victims and altering the maximum height allowed for houses backing up to the Buffalo Bayou, as long as they have a pier and beam foundation.

There being no further business to come before the Board, the motion was made by Larry Shamp to adjourn at 10:20 p.m.  Edward Brady seconded and the motion carried.

Respectfully submitted                                              Approved

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, August 15, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, August 15, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Brad Nix, Vice President

                                        Kaylan Caballero, Director

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

                                        Stephen Raffaele, Treasurer

                                        Edward Brady, Director

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:05 PM.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 277 calls to the center.  Sgt. Helton reiterated once again that property owners need to keep their vehicles locked and do not leave valuables inside the vehicle.

 

Brad Hopper made a motion to accept the minutes of the July 18, 2017, Board meeting.  Susan Stanton seconded the motion and it carried unanimously.

 

Kaylan Caballero reported she has met with several vendors regarding installing artificial turf in areas of the playground that won’t grow grass.  However, the turf becomes more cost effective when done in larger areas, as it comes in 15 ft. rolls.  One vendor has suggested the Pavilion needs gutters to keep the rainwater from creating a drip line on the new turf.  The current playground mulch is not lasting the three years BGP was told we could expect it to last.  In considering the new artificial turf, it would need to be decided if turf should replace the existing mulch or if we want to keep replenishing the mulch on an annual basis.  Kaylan has determined that before moving forward with artificial turf, the playground equipment needs to be addressed.  Most of the equipment is outdated and would not pass a safety inspection.  Kaylan is in the process of getting bids for new playground equipment and will seek input from the Mother’s Club, who will appoint a committee to help decide on the type of new equipment they would like to see added.  Currently our playground equipment supports children to about the 5-6-year-old age range.  Ideally, there would be two areas, one for toddlers to age 5 and the second area for older children ages 6-12.  Kaylan will report back to the Board as progress is made with the playground committee.

The Board discussed whether it should keep the pool open weekdays for one additional week of August 22-25 at a cost of $1,780 for two lifeguards from 10am to 9pm.  Brad Hopper made a motion to keep the pool open for one additional week.  Brad Nix seconded the motion and it carried unanimously.  Kaylan Caballero stated she may decide to go out for bids for a new pool contract bids in 2018.  Brad Nix stated he has gotten complaints the pool restrooms are not being kept cleaned.  Bobbi will let Sweetwater know about the pool restrooms.

Jose Llana reported to the Board that he has followed up with the vendors that were sent a bid request letter to install new tennis lighting.  He has received 3 proposals and expects to receive 1-3 more proposals by the August 18th deadline. After the August 18th deadline, the tennis committee will meet and hope to make a recommendation to the Board at the September board meeting selecting the vendor for the new tennis court lighting.

The Board discussed Texas Pride Disposal’s bid for both individual recycling and recycling to be added to our current garbage contract.  Two residents in attendance gave their differing opinions on recycling.  Mr. Watzke suggested the board pay close attention to the details of our contract and what the Association would be open to in the contract.  Mr. Watzke also questioned whether the recycling companies recycle the materials picked up or if it ends up in the garbage landfill with all the other trash collected.  The Board decided there is enough interest to ask Texas Pride for a contract to review and ask the owner of Texas Pride to attend the September board meeting and present his proposal.

Stephen Raffaele presented the financials for July.

Kaylan Caballero made a motion to ratify the Board’s email vote to sponsor a “shred event” in conjunction with the “Fall Family Night Out” at the Pavilion on Friday, September 29, 2017.  The shredding will be from 5:30 pm to 7:30pm at a cost of $240.00.  Susan Stanton seconded and the vote was ratified.  Bobbi will send an email to residents notifying them of the shredding event and what types of paper materials are accepted.

The Board discussed the annual insurance policy renewals.  The coverage remains the same and the premiums were reduced by a small percentage.  Brad Hopper made a motion to renew the insurance policies with Higginbotham.  Kaylan Caballero seconded and the motion carried.

Russell Howard went over his suggestions to the Board regarding additional lighting to be added to the parking lot and around the gazebo to the west of the tennis courts and oscillating fans to be located on the columns of the Pavilion and other needed repairs on the outlets and electrical panel at the Pavilion.  Bobbi will get an electrician to bid the repairs and suggestions and present to the Board at the September meeting.  Bobbi was asked to get bids for an electronic marquee sign.

Susan Stanton stated it is in the HOA Act that when a Board votes to turn a foreclosure matter over to the law firm, it must be done in regular session and documented in the minutes.  Susan then made a motion to send a particular foreclosure item to RMWBH.  Larry Shamp seconded and the motion carried.

Susan Stanton showed pictures of a property located on Briar Hill that the owner sent the office in regard to flooding that has started occurring on her lot since the property next door re-landscaped the back yard.  Susan will call the property owner to discuss the situation.

The Board went into Executive Session and legal matters were discussed.

There being no further business to come before the Board, the motion was made by Larry Shamp to adjourn at 10:20 p.m.  Edward Brady seconded and the motion carried.

Respectfully submitted                                              Approved

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JULY 18, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, July 18, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Brad Hopper, Secretary

                                        Susan Stanton, Director

Stephen Raffaele, Treasurer

Edward Brady, Director

 

ABSENT:                          Brad Nix, Vice President

                                        Kaylan Caballero, Director

 

Also Present:                    Bobbi Marchese, Association Manager

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:05 PM.

 

Bob Bruce and Garrett Vincent addressed the Board regarding the installation of speed bumps on Briar Hill for speed control.  They have been checking with the City on the City’s requirements for speed bumps.  They asked for the Board’s support and help in having petitions for property owner’s signatures at the office.  The Board will give their full support to the project.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 222 calls to the center. 

 

Susan Stanton made a motion to accept the minutes of the June 20, 2017, Board meeting.  Edward Brady seconded the motion and it carried unanimously.

 

Larry Shamp reported that Kaylan Caballero met with a vendor and is in the process of getting bids for artificial turf at the playground and will give her report next month.

 

Jose Llana reported to the Board that no responses were received from the vendors that were mailed a request to bid on the new tennis lighting.  Jose will follow up with each of the vendors and ask them to recommend another vendor if they are not interested.

 

Brad Hopper made a motion to hire one additional lifeguard to work at the pool from 3-8pm until August 20, 2017 at an additional cost of $2,175.00.  Stephen Raffaele seconded it and the motion carried.

 

Marise Mikulis updated the Board on the Storm Drainage and Water Quality Committee’s meeting last week.  The Committee stressed they need to make all BGP property owners aware to tell their yard crews not to blow grass and leaves into the storm sewers and that each property owner needs to report to 311 if stormwater comes into their yard so the information can be entered into the City’s database.  The Committee plans to use the “Nextdoor site”, the BGP Facebook page and the BGP newsletter to get this information out to all BGP property owners.  The Committee is seeking ways to bring public attention to BGP’s flooding issues, as the City has not followed through with any action to rectify any flooding issues.

 

Stephen Raffaele presented the financial report for June.

 

The Board reviewed the renewal terms for the Synchrony CD and after discussion decided to let the CD renewal at the current rate.

 

Brad Hopper presented samples of Regal Plastics Polygal roofing material.  Susan Stanton made a motion to purchase the roofing material in Smoke color for the baby pool cabana to try out before installing on all the new pool cabanas.  Stephen Raffaele seconded the motion and it carried.

The Board is waiting on a recommendation on a different type of fan for the pavilion before deciding on the replacement fans.  The Board asked that Russell Howard make a presentation to them next month of his ideas and needed repairs at the pavilion.

 

Brad Hopper asked Bobbi to have the bush on the south side of the parking lot entrance removed as it blocks the view of traffic when exiting the parking lot.  Discussion was held on the new “nanny path” and Brad stated he is getting a second bid for a concrete path.  The large live oak tree east of the tennis courts may need to be removed for the new path.  Stephen Raffaele made a motion to accept Silversand’s recent bid to redo the existing granite path by the gazebo to the west of the tennis courts.  The old edging has rusted and become broken and is a hazard to people using the trail.  Edward Brady seconded and the motion carried.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Susan Stanton to adjourn at 9:40 p.m.  Stephen Raffaele seconded and the motion carried.

 

 

 

Respectfully submitted                                          Approved

 

 

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, JUNE 20, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, June 20, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                        Brad Hopper, Secretary

                                        Brad Nix, Vice President

                                        Kaylan Caballero, Director

                                       

ABSENT:                          Susan Stanton, Director

Stephen Raffaele, Treasurer

Edward Brady, Director

 

                                       

Also Present:                    Bobbi Marchese, Association Manager

                                        Lt. Headly, SEAL Security

                                        Gus Sepulveda, SEAL Security

                                        Sgt. Kevin Helton, SEAL Security

 

                                                                               

The meeting was called to order at 7:10 PM.

 

Sgt. Kevin Helton with SEAL Security gave the security report for the past month.  There was a total of 192 calls to the center.  Solicitors are returning to the neighborhood in greater numbers.

 

Craig Estes addressed the Board concerning his two rejections of an addition and carport type structure at his property.  The Board will look at new plans he brought this evening in Executive Session.

 

Brad Hopper made a motion to accept the minutes of the May 16, 2017, Board meeting with the revision deleting the second sentence in the 2nd paragraph on page two.  Larry Shamp seconded the motion and it carried unanimously.

 

The fence on the east side of the playground has been repaired by the property owner. Board members are still gathering bids for artificial turf at the playground and hope to have for the July board meeting.

 

Jose Llana reported to the Board Bobbi had mailed five requests for bid letters for the new tennis lighting.  To date no responses have been received.

 

The new sod was installed in the pool area and looks great.  Kaylan Caballero is getting pool attendance numbers from the lifeguards to try and determine if we need to hire an additional guard for Friday evenings.

 

Marise Mikulis updated the Board on the Storm Drainage and Water Quality Committee.  The Committee met on May 23rd.  Marise is pleased with the Board’s effort to bring the properties that have a water drainage easement on them into compliance with the deed restrictions.    The Committee is disappointed with our city official’s level of engagement and are now thinking the Committee needs to raise public awareness on flooding issues.  The Committee is beginning to think about finding people in BGP that may have contact in public relations, news media or with elected officials.  The Committee is drafting a reminder for the next newsletter reminding residents to contact 311 if rainwater comes into their front yards, and remind lawn crews not to blow leaves and grass into the storm sewers.

 

Financial reports were handed out by Bobbi, but not discussed as the Treasurer was not present at this meeting.

 

The Board approved ratification of the email vote to install Amerishade sod in a bare spot in the pool area.  The email motion was made by Brad Nix, seconded by Larry Shamp and carried.

 

The Board reviewed 2 proposals to install one or two Big Ass Fans at the pavilion.  The Board decided to table the vote and ask the manufacturer for references in the Houston area that are using the fans in an outdoor application.  Board members would like to be able to feel how much air the fans move and if they would be too powerful.  The Board also reviewed Big Ass Fan’s proposal for additional lighting in the rear of the parking lot and the Seagler gazebo area.  The Board feels more research needs to be done on where the lighting should be placed.  Russell Howard, a resident attending the meeting, stated he is a landscape architect and offered to help the Board with the lighting project.

 

Bobbi presented a bid for power washing the office sidewalk and in front of the pool gate, the pool restroom and equipment buildings, the brick walls at the Seagler driveway entrance and Burgoyne, repainting “Briargrove Park” on the brick walls and handwashing the 4 newer monument signs for $1500.00.  Kaylan Caballero motioned to accept the bid.  Brad Nix seconded and the motion carried.

 

The Board discussed the type of polycarbonate roofing they wanted on the pool cabanas.   Brad Hopper will bring a sample to the July board.  The Board discussed only putting the roof on one of the cabanas to start with to determine if they like it enough to put on all the cabanas.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Brad Nix to adjourn at 9:45 p.m.  Kaylan Caballero seconded and the motion carried.

 

 

 

Respectfully submitted                                              Approved