INTRANETSITE ADMIN

BGP Board Meeting Minutes

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, FEBRUARY 21, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, February 21, 2017 at the subdivision office at 7:00 p.m.

 

Present:                            Larry Shamp, President

                                         Susan Stanton, Vice President & Treasurer

                                         Kaylan Caballero, Director

                                         Stephen Raffaele, Director

                                         Brad Hopper, Secretary

                                         Brad Nix, Director

                                         Hal Knape, Director

 

Also Present:                     Bobbi Marchese, Association Manager

                                         Sgt. Helton, SEAL Security

                                        

The meeting was called to order at 7:00 p.m.

 

Brad Hopper made a motion to accept the minutes of the January 17, 2017, Board meeting.  Kaylan Caballero seconded the motion and it carried. 

 

Amir Radfar asked the Board for an update on 514 Briar Hill.  The property owner has been granted two extensions to finish up his reconstruction of the property, which remains uncompleted.  Susan Stanton replied our law firm has been instructed to file a summary judgment, which will happen towards the end of next week.  The Judge will then decide what consequences the owner will face.

 

Sgt. Helton gave a summary report for SEAL Security.  There were a total of 192 calls to the center for the past month.  There were no burglaries of motor vehicles or habitations reported for the past month.  Sgt. Helton encouraged property owners to keep their garages closed and locked.

 

Toni Post, BGP Women’s Club President (BGPWC) presented to the Board a proposal to replace the existing diseased red tips bushes along Seagler Rd. north of the driveway entrance, with crepe myrtles and other green plants.  The BGPWC can contribute $2500 towards the estimated cost of $6956.00.  The Board will review the proposal in Executive session.

 

Jose Llana addressed the Board on behalf of the BGP Tennis Committee, concerning the difficulty tennis member residents are having in reserving the courts due to non-resident league players monopolizing the BGP tennis courts.  The Tennis Committee presented the Board with several items they would like the Board to discuss and make decisions on.  Depending on what the Board decides, the Committee will revise the tennis courts rules accordingly.  The Board will discuss these items in Executive session.

 

Susan Stanton presented the January 2017 financial reports to Board.  Susan requested Bobbi check with our Quickbooks advisor, Dwayne Briscoe, as to why the equity balance jumped up and why the current year reserve fund transfer column shows a large, negative number.

 

Bobbi Marchese reported she is still trying to get bids for the playground artificial turf and for the repairs needed to the playground pavilion fans.  The Board asked Bobbi to contact the City in regard to getting the swimming pool inspected for the upcoming swim season.  The Board reviewed the Sweetwater Pool contract.  Discussion was held on keeping the pool open until 9pm either every night or Thursday through Saturday.  Susan Stanton stated she would get the extra cost for both options and for keeping the pool open weekends after Labor Day.  Kaylan Caballero made a motion to accept the pool contract as written.  Brad Nix seconded and the motion carried.

 

David Tannich, ACC Chair addressed the Board to bring them up to date on ACC matters until a new board liaison is appointed. 

 

Director Hal Knape tendered his resignation from the Board, due to the birth of his third child.

 

Larry Shamp mentioned he had a phone call from a Walnut Bend board member requesting the BGP Board of Directors meet with the Walnut Bend Board.  Larry will request an agenda for the proposed meeting.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Kaylan Caballero to adjourn at 9:55 p.m.  Stephen Raffaele seconded and the motion carried.

 

 

 

Respectfully submitted                                                Approved

 

 

 

THE REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

BRIARGROVE PARK PROPERTY OWNERS, INC.

HELD ON TUESDAY, January 17, 2017

 

The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held on Tuesday, January 17, 2017 at the subdivision office at 8:00 p.m.

 

Present:                            Susan Stanton, Vice President & Treasurer

                                         Kaylan Caballero, Director

                                         Stephen Raffaele, Director

                                         Brad Hopper, Secretary

                                         Brad Nix, Director

                                         Hal Knape, Director

 

ABSENT:                          Larry Shamp, President

 

Also Present:                     Bobbi Marchese, Association Manager

                                        

The meeting was called to order at 8:15 p.m.

 

John R. Ray, Jr. addressed the Board concerning neighbors that put out large amounts of yard waste bags earlier than the night before the biweekly pick up.  Mr. & Mrs. St. Romain also mentioned the yard waste bags and the deplorable condition of BGP’s city streets.  Mr. St. Romain asked why BGP’s streets weren’t overlaid with asphalt like the streets in Walnut Bend were.  Susan Stanton responded years ago the majority of BGP residents were against the asphalt overlay so BGP did not allow the City to overlay our concrete streets.  Cory Phillips addressed the Board concerning a patio cover that he had constructed prior to getting ACC approval which the ACC rejected once plans were submitted. The Board responded that it will discuss the issue in Executive Session

 

Kaylan Caballero made a motion to accept the minutes of the November 15, 2016 Board meeting.  Brad Nix seconded the motion and it carried.  Stephen Raffaele made a motion to accept the minutes of the December 20, 2016 Board meeting.  Kaylan Caballero seconded and the motion carried.

 

Discussion was held on several maintenance items that were brought to Bobbi Marchese’s attention this week by a BGP parent.  The items included bolts that need tightening on playground equipment, missing fan blades, balloons wrapped around a fan motor, large bare spots exposing the weed barrier material, a dilapidated park bench, and a rubber horse swing with no cushioning underneath it.  Bobbi presented two separate proposals from Silversand Services for 40 and 75 cubic feet of playground mulch.  The Board discussed different options to the mulch such as artificial turf for the bare areas.  The Board asked Bobbi to get bids for artificial turf.  The Board also asked Bobbi to have our electrician do an assessment on the playground ceiling fans and submit a proposal to repair/replace the ceiling fans and replace the non-working fan timers.  The Board requested Bobbi check with a previous vendor that replaced/repaired the playground equipment to remove the tire horse swing and provide any needed maintenance on existing equipment.

 

The Board requested Bobbi get bids on repairing/replacing the pool cabanas.  Brad Hopper volunteered to meet prospective vendors at the pool.  The Board asked Bobbi to contact Sweetwater Pools and request the 2017 pool contract to be reviewed at the February board meeting.

 

Two members of the tennis committee stated the committee is working on revising the tennis court rules.  A tennis committee member opposed the Board’s approval of allowing St. Francis Episcopal School to rent our tennis courts for a third year due to the fact that a BGP resident is no longer representing the school.  Hal Knape made a motion to ratify the Board’s December 20, 2016 approval of tennis court use by St. Francis Episcopal School to include requirements of a $1,000 deposit, which can be applied to their $100/day court fee and a certificate of insurance naming BGP as an additional insured.  Brad Nix seconded the motion and it carried.

 

Susan Stanton presented the December 2016 financial reports to Board and a final draft of the 2017 budget.

 

Bobbi Marchese presented a letter from a former resident who desires help in eradicating invasive species at the Francklow Park on Seagler Rd.  The letter was for informational purposes at this point as he is working with the City on the details.

 

The Board went into Executive Session and legal matters were discussed.

 

There being no further business to come before the Board, the motion was made by Stephen Raffaele to adjourn at 11:05 p.m.  Brad Hopper seconded and the motion carried.

 

 

 

Respectfully submitted                                                Approved