Briargrove Park Property Owners Inc.
2301 Seagler Houston, Texas 77042
Board of Directors Meeting
Tuesday, August 10, 2010
7:00 PM
Agenda
1. Call to Order.
2. Approve minutes of the July 13th Board Meeting.
3. Constable’s report. Report will be given when the Constable arrives.
4. Guests who signed up to speak.
5. Open discussion for a total of up to 15 minutes for residents in
attendance to speak.
6. Discuss erosion by the Seagler sidewalk in front of the office.
7. Status of the call-up calendar for Association contracts.
a. D & O Insurance Policy expires 12/17/10
b. Constable’s Contract (Harris County) expires 12/31/10
8. Monthly Financial Report.
9. Discuss insurance renewal which is Aug 20, 2010. See the summary
enclosed.
a. Discuss insurance from third parties operating on BGP property.
10. Swimming Pool report.
a. Status of signage.
11. Briar Forest Super Neighborhood Council update.
12. Status of repairing/removing the bullet lights at Briarpark and
Westheimer.
13. Discuss and vote on repairs to gates
a. Pool
b. Playground
14. Matters Pending
a. Review the Preventive Maintenance checklist
b. Status of repair to the sidewalk in front of the office and 3 places
on the parking lot.
c. Status of subdivision street lighting.
I. Status of the cost to install street lights.
d. Status of the “no trespassing during certain times” signs.
e. Status of resurfacing the tennis courts.
I. Status of the ideas from the Tennis Committee
f. Status of painting the front door to the office.
g. Status of the broken playground equipment.
h. See the 2 enclosed bids for duct work cleaning.
15. Deed Restrictions Revisions
16. Matters to be presented by the Association Manager.
17. Matters to be presented by Board Members.
18. Committee Reports.
19. Executive Session
a. Legal matters.
i. Deed Restriction Violations.
ii. ACC Status Sheet.
iii. Ratify the email vote regarding tennis fees.
iv. Ratify the email vote regarding a legal matter.
b. Discuss having a voluntary assessment.
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REGULAR MEETING OF
THE BOARD OF DIRECTORS OF
BRIARGROVE PARK PROPERTY OWNERS, INC.
HELD ON TUESDAY, JULY 13, 2010
The regular meeting of the Board of Directors of Briargrove Park Property Owners, Inc. was held at the subdivision office at 7:00 PM.
Present: Margaret Tannich, President
Susan Stanton, Vice President
Frank Sturman, Secretary/Treasurer
Richard Morgan, Director
Larry Shamp, Director
Adam Lane, Director
Colin Eddington, Director
Also Present: Constable Deputy Albert Munoz
Wanda Cobb, Association Manager
The meeting was called to order at 7:05 PM.
Susan Stanton moved the minutes of the June 8th Board Meeting be approved as corrected. Adam Lane seconded the motion and it carried.
Frank Sturman reported he had the City check the sidewalk on Seagler. The City determined the problem was not caused by a water leak on their side of the meter and therefore they will not make any repairs. Mr. Sturman asked Colin Eddington to check with HISD when he attends the next Briar Forest Super Neighborhood council meeting.
Mr. Eddington said he will talk to his contact at HISD and see if they will assist with repair to the sidewalk in front of the office along Seagler.
The Board discussed having a call up calendar for all Association contracts. Adam Lane moved that for any contract longer than 1 year, the Board needs to begin their review 6 months out; on contracts of a year or less, the review should begin 4 months prior to the expiration of the contract. Colin Eddington seconded the motion and it carried.
The Monthly Financial Report was reviewed. Adam Lane and Frank Sturman volunteered to create a financial statement in a format that gives the Board the information they want to see.
With regard to insurance policies for the Association, the renewal date is August 20th. Wanda Cobb said Mark Conner, insurance agent for the Association, told her the rates should stay pretty flat. Mr. Conner will get the numbers to Ms. Cobb by the end of next week. There was some discussion about going out for bids on the insurance coverage. Susan Stanton will prepare a term sheet and Frank Sturman will get the names of two other insurance companies.
Frank Sturman reported that several of the new signs addressing” alcohol consumption”;” appropriate behavior”; and “no trespassing after certain hours” have been installed. Mr. Sturman thanked Richard Morgan and Margaret Tannich for their help.
Wanda Cobb reported that the lights in the women’s restroom at the pool were repaired.
Larry Shamp said the 4th of July pool party and parade were canceled due to rain. The realtors who volunteered to help with the party will now provide food for the Labor Day party. Mr. Shamp said the Pool Committee raised $724 which was deposited in the Association’s bank account. The committee has not proposed how they think the money should be spent.
Margaret Tannich said she attended the Briar Forest Super Neighborhood Council meeting since Colin Eddington was out of town. Ms. Tannich was disappointed with the way the meeting was conducted as there was a lot of arguing over minor issues. Ms. Tannich asked Mr. Eddington to see if the council can work on better communications.
Constable Deputy Albert Munoz introduced himself saying he’s been a contract deputy in Briargrove Park for almost 2 years. He reported a burglary of a motor vehicle in the 10100 block of Sugar Hill that occurred on July 6th between 5:50-6pm and cautioned residents to not leave anything of value in vehicles.
Susan Stanton, Margaret Tannich, Frank Sturman and Larry Shamp all agreed that the bullet lights at the Westheimer/Briarpark entrance could be removed. Susan Stanton moved that we accept the proposal from Young Electric to replace the damaged conduit and wire from the entrance light electrical service to the brick wall and reconnect to the existing light fixtures and to remove the abandoned load center enclosure and sprinkler wiring. Colin Eddington seconded the motion and it carried. Wanda Cobb will call Young Electric and verify that the proposal includes capping off and removing the bullet lights.
The Board agreed to table discussion about repair to the pool gate and the playground gate. After reviewing the proposals from several fence companies, Colin Eddington moved that we accept the bid from River Oaks Access to replace the hinges on the tennis gate and install a new Kan’t Slam hydraulic door closer. Larry Shamp seconded the motion and it carried. Margaret Tannich abstained from voting.
Colin Eddington said he was out of town and therefore was unable to work on the Preventive Maintenance Checklist.
The Board tabled discussion of subdivision street lighting.
Margaret Tannich will call CLSports to discuss their bid for repair to the tennis courts.
The Board discussed the need to have the front door to the office repainted. Frank Sturman volunteered to paint the door. Margaret Tannich moved that the door be painted Williamsburg Red. Richard Morgan seconded the motion and it carried. Frank Sturman abstained.
Replacement of the teeter totter in the playground was discussed. Margaret Tannich moved we accept the bid from All Play for $937. Adam Lane seconded the motion and it carried.
Wanda Cobb reminded the Board that the deadline for information for the September newsletter is July 30th.
Margaret Tannich and Frank Sturman signed the new signature card for the renewal of a CD.
Adam Lane said that we need to get bids to have the clubhouse and office duct work cleaned.
Frank Sturman asked Colin Eddington to take over putting out the signs for the monthly Board Meetings. Mr. Eddington agreed to help.
Resident Janet Schaumburg complimented the City on the water line replacement project. She said the work went smoothly. She also thanked the Board for getting something done about a dumpster that has been in the driveway of a vacant house for an extended period of time.
At that time, Margaret Tannich stated the Board was going into Executive Session. Legal matters were discussed.
There being no further business to come before the Board, Larry Shamp moved the meeting be adjourned at 9:10pm. Colin Eddington seconded the motion and it carried.
Respectfully Submitted Approved
